Procurement and Contract management
Procurement and Tenders
- Identifying the specific goods and services needed
- Conducting a needs assessment to determine the equipment, supplies, and other resources required
- Creation of Request for Proposal (RFP), Request for Quote (RFQ), and Request for Information (RFI) documents based on the needs of the end users
- Finding suitable suppliers through strategic sourcing
- Evaluation and comparison of bids using a fair and transparent process to ensure that all proposals are considered equally
- Negotiating and finalising contracts
- Implementing a Procure to Pay (P2P) process to streamline the procurement process
Contracts Management
- Drafting, reviewing, and negotiating contracts to ensure that they are fair, reasonable, and aligned with the organisation’s needs and goals
- Ongoing contract management to ensure that the terms of the contract are being met
- Introduction of document management tools to ensure that contracts are easily accessible and available for the years to come
- Monitoring of the quality and timeliness of the goods or services being provided
- Addressing any issues or concerns that may arise during the course of the contract
- Reviewing and renewing contracts as needed
- Ensuring that the organisation is in compliance with all legal and regulatory requirements related to contracts
